Job Description – Administrative Assistant

Job Description



Employee:                                                                                Effective Date:

Supervisor:                                                                              Pay Rate: $

Position:          Administrative Assistant                                                Classification:  Part-time, non-exempt



Job Description


The Administrative Assistant is responsible for providing support for the corporate office and staff and overseeing all general office and administrative duties. This includes office organization and cleanliness, inventory management, data entry, filing, mailings, program/event registrations and related duties, and customer service. This position requires the incumbent to work both independently and effectively with customers and other staff to achieve and maintain the excellent standards set forth by the company.


Job Components


  • Oversee office administration, organization and cleanliness
  • Retrieve and distribute mail on a daily basis
  • Inventory supplies on a regular basis and place orders when necessary
  • Oversee office machines to make sure they are in working order (add paper to printers/faxes, empty shredder, etc)
  • Send employee birthday and anniversary cards on a weekly basis
  • Administer program/camp registration procedures
  • Assist with marketing efforts and mass mailings
  • Assist with special projects when available
  • Assist President with invoice matching on a monthly schedule


Job Requirements


  • General office experience
  • Proven ability to deliver high quality customer service and support
  • Proficiency with standard word processing, spreadsheet, and database software
  • Excellent organizational skills
  • Excellent written and verbal communication skills
  • Professional, enthusiastic, team-oriented attitude
  • Ability to multi-task, complete detail-oriented tasks, and work independently



This job description is not intended to be all-inclusive.  It is understood that the employee will also perform reasonable, related duties if requested by immediate supervisor or other management staff.




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Employee Signature                              Date                 Supervisor Signature                          Date

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